Staff Recognition Ball

A stunning Staff Recognition Ball hosted at the sumptuous Proud Embankment to reward team members from leading Insurance Broker, Aston Lark

Once again, renowned insurance broker Aston Lark asked Eventify to manage their annual staff Autumn Ball. An evening of full-on glamour to recognise outstanding achievements complete with aerial artists, fire act, photo booths and late-night dancing!

Proud Embankment Eventify Staff Ball Event Management
Proud Embankment Aston Lark Eventify Staff Ball Event Management

Eventify client feedback quotes

“The night was amazing. Eventify offer such a good personable service. They know the venues and how to put an event together. Both Sam and Becky are experts in event management!! They are professional and will always consider all the elements of the night to help you plan the perfect events.”

 

Michelle Wright, Event Manager, Aston Lark

Aston Lark logo Eventify client Event Management London

Event Brief

Our excellent relationship with the events team at Aston Lark has been forged over several years of working together and built on mutual trust, transparency and total commitment to delivering outstanding events to wow their team members. This internal staff event was initially scheduled for October 2020. However, due to pandemic-related postponements it finally took place in October 2021.

The senior team at Aston Lark favours a black-tie Autumn Ball and awards ceremony for the whole company rather than a traditional Christmas party. The night is an opportunity to recognise organisational achievement and thank everyone for their valued contribution.

London Event Proud Embankment Eventify Staff Ball Event Management
Proud Embankment Aston Lark Eventify Staff Ball Event Management

Event Solution

Their previous event was held at the notorious Café de Paris – have a read of the case study to find out all the details. For this follow-up event they wanted an equally ‘statement’ venue with a sumptuous vibe.  In January 2020, we compiled a detailed venue proposal using our first-hand experience and in-depth understanding of their brief. Together with the client, we conducted site visits at Sheraton Grand Park Lane, Sway Bar, Salsa Temple and their final chosen venue, Proud Embankment which was the clear winner! 

The style of venue is perfect for a ball – decadently grand with plenty of space to accommodate their 600 guests. Proud Embankment, situated directly under Waterloo Bridge, is the West End’s venue of choice for a wide range of events from celebrity parties to intimate dinners, champagne receptions, corporate away days and club nights. The venue has hosted some of London’s most prestigious events, including The Elle Style Awards and the BRITS after-party with Universal Music and Soho House. We have worked at the venue many times and love the fabulous viewing area overlooking the River Thames and Victoria Embankment. Furthermore, the location ticked all the right boxes being walking distance to several train and tube stations. The only issue we faced; the total bill was slightly over their budget. To remedy this, we used all our negotiation skills and relationship with Proud Embankment to agree on a package that suited the client perfectly  

In February 2020, the venue was confirmed, as were our event management services. It was all steam ahead, that is until COVID struck. The client held out for a few months, hoping all would be ok. However, by summer 2020, the decision was made to postpone the event until October 2021.  Thankfully by summer 2021, with restrictions lifting, pre-event site visits with the client and venue operations teams could resume.  By September, menu tasting sessions could go ahead.  

Proud Embankment Aston Lark Eventify Staff Ball Event Management
Proud Embankment Aston Lark Eventify Staff Ball Event Management
Proud Embankment Aston Lark Eventify Staff Ball Event Management

Event Delivery

After months of postponements and planning, at last, it was the night of the ball! The venue looked stunning with pink and purple lighting – Aston Lark’s brand colours – with screens around the dancefloor showing branded content. Guests arrived from 18.30 to enjoy a champagne and canape reception complete with an aerialist act, a spectacular way to kick off the night. The CEO and MD gave speeches followed by a short awards ceremony to congratulate top performers and a staff raffle.  

Next up, generously sized bowl food was served. The menu consisted of roasted salmon with teriyaki, chicken curry and vegetarian dishes, then chocolate brownies with a salted caramel sauce in a bamboo cup for dessert. 

Entertainment was provided throughout the evening. A fire act performed during dinner and drinks and a photo booth stationed close to the dancefloor for staff selfies! The resident DJ played up-tempo beats and dancefloor classics. Occasional furniture and mezzanine level was perfect for those who wanted to take a break from the dancefloor. For those with late-night munchies, snacks were served at 11 pm – beef and veggie burgers. The event finished at 12.30.

Client Feedback

💜 Estimating process – 5/5

💜 Site visit quality – 5/5

💜 Pre-event management, responsiveness, knowledge, willingness to help – 5/5

💜 Management on the day – 5/5

💜 Invoicing – 5/5

💜 Value for money – 5/5

💜 What did you find most useful about our event management service? Venue finding, and negotiating packages to suit us.

💜 How could we improve our event management service? I don’t think Eventify need to improve their service, I would always go to these girls for future events.

💜 Would you use Eventify for event management again? 100%

💜 Would you recommend our services to others and why? Yes, because they offer such a good personable service, they know the venues and know how to put an event together. Both Sam and Becky are experts in event management!! They are professional and will always consider all the elements of the night to help you plan the perfect events.

💜 Quality of venues proposed by Eventify? 5/5 Amazing choices as always!

💜 How well did the venues match your brief? 5/5 Really good we viewed several as our numbers were big too, Becky knows I like a wow venue

💜 How well did the venue match your budget? 5/5 I have an annual budget and this year the event was within it!

💜 Presence at the site visits? 5/5 Excellent – Becky accompanied me on every site visit and knew the questions to ask that may not come to my immediate attention

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